Virtual Event Corporate Checklist
Know what you want to produce and strategize
Work with your partners to figure out the WHY for the Event.
Coordinate and stay organized. Allocate teams to make sure the guest journey and everyone involved has a streamlined workflow.
Review the tech aspect and be able to articulate the process. This is most essential when hosting a virtual event. You want to make sure that you get a tech partner that is familiar and experienced with your streaming platform and know their duties. (periodically test the Wi-fi, streaming on multiple platforms, lighting, etc.)
Communicate with your clients, vendors, exhibitors, and guests
Create a guideline for everyone and reiterate adherence.
If you’re bringing in outside vendors make sure to become familiar with their COVID guidelines and ensure they have uniformed PPE.
If there is a panel or speaker see if you can have prompted screens and/or a rehearsal to ensure that it stays on schedule.
Place proper signage up so that people will know what is happening. Make certain to review it beforehand.
Have Options
Because nothing is really certain these days. It is helpful to have a back up plan for vendors and venues. Make sure to read through contracts.
Pre- Record Some Content
Connect
There are many platforms that have built-in networking options to allow people to network while they are attending a session, such as Brella. Incorporating these allows people to feel like they are a part of the event.
You can send a code for attendees to get a free gift of items from sponsors mailed to them.