Know what you want to produce and strategize 

• Work with your partners to figure out the WHY for the Event.

• Coordinate and stay organized. Allocate teams to make sure the guest journey and everyone involved has a streamlined workflow.

• Review the tech aspect and be able to articulate the process. This is most essential when hosting a virtual event. You want to make sure that you get a tech partner that is familiar and experienced with your streaming platform and know their duties. (periodically test the Wi-fi, streaming on multiple platforms, lighting, etc.) 

Communicate with your clients, vendors, exhibitors, and guests 

• Create a guideline for everyone and reiterate adherence.

• If you’re bringing in outside vendors make sure to become familiar with their COVID guidelines and ensure they have uniformed PPE. 

• If there is a panel or speaker see if you can have prompted screens and/or a rehearsal to ensure that it stays on schedule.

• Place proper signage up so that people will know what is happening. Make certain to review it beforehand.

Have Options 

• Because nothing is really certain these days. It is helpful to have a back up plan for vendors and venues. Make sure to read through contracts. 

Pre- Record Some Content 

Connect 

• There are many platforms that have built-in networking options to allow people to network while they are attending a session, such as Brella. Incorporating these allows people to feel like they are a part of the event. 

• You can send a code for attendees to get a free gift of items from sponsors mailed to them.